| |
|
| Ref # |  | JS105677 |
| Year of birth | | 1978 |
Current Location/Address |
| City or Town | | Abu Dhabi |
| Country | | UNITED ARAB EMIRATES |
Permanent/Home Location/Address |
| City or Town | | Abu Dhabi |
| Country | | UNITED ARAB EMIRATES |
Languages |
| Primary Language | | Fluency |
| Tagalog | | Read, write and speak fluently |
Nationalities |
| Nationality | | PHILIPPINES |
| | |
Experience Classification |
| Job Function | | Years Experience |
| Document Controller | | 6 |
| Accounts Assistant | | 2 |
| | |
| | |
| | |
| Industry | | Years Experience |
| Engineering | | 3 |
| Building and Construction | | 2 |
| Government | | 1 |
| | |
| | |
Qualifications |
| Highest Qualifications | | Degree |
| Qualification | Subject | Establishment/Country | Year |
| Degree | BS Accountancy | Philippines | 1998 |
Other Qualifications, Memberships, Certification
Bs Accountancy |
Computer Skills and Software Used |
| MS Office, Windows, Aconex |
Work Locations |
| Are you willing to move or relocate? | |
Yes - I will travel domestically
Yes - I will relocate domestically
Yes - I will travel internationally
Yes - I will relocate internationally | |
Availability |
| Earliest Start Date | | Given 4 weeks notice |
Ideal Next Job |
| Looking for work in Senior Assistant/ Administrative Assistant or Senior Document Controller role in Middle East, open to all offers, NOC not required, under husband's visa. |
Required Salary & Conditions |
| Salary Range to AED12,000 - AED 15,000.plus other benefits, |
Employment History |
| Total Years of Work Experience: | | 14 |
| Commenced Full Time Work: | | 1998 |
| Job Title: | | Document Controller |
| Duration | | From : 2011 To: 2011 |
Summary |
| 12 Years Accounting, Administrative & Document Control Experience in Development, Real Estate, Project Management, Oil & Gas & EPC firms. Proficient in Electronic Document Management System |
Work Experience |
EMPLOYMENT HISTORY:
November 2008 – January 2011 ALDAR PROPERTIES PJSC- ACONEX LLC
Abu Dhabi, UAE
SENIOR DOCUMENT CONTROLLER
Job Description:
• Team lead for 2 document controllers and office clerks during peak construction period.
• Liaise with QA/QC Manager in formulating procedures and work flows in line with the Project requirement.
• Responsible with the development, implementation and interpretation of project document control procedures.
• Establish and implement procedures and controls for systematic retention, protection, retrieval, transfer and disposal of records.
• Maintain the document control system (Aconex) for the project ensuring all Project Instructions are adhered to.
• Ensures that the Project Team are fully conversant with the processes in place for document control.
• Issue Non-conformance report (NCR) to project participants not complying with the Project Instruction.
• Responsible for all project documents, transmittals, submittals and correspondences and ensures proper distribution.
• Checks Consultant’s Invoice, verify supporting documents and process Payment Certificate to Finance Dept.
• Facilitate issuance of RFP, RFI, Tender Documents, Clarifications, etc.
• Supports audits for quality assurance, internal technical reviews, client reviews and ISO Standard audit.
• Prepare graphical presentations and reports as required
Other Functions:
SENIOR ASSISTANT
• Provide Personal Assistance to Sr. Project Manager and administrative support to the Project Team.
• Prepares computer-based draft correspondence to company standards from general guidelines provided by originator. Submits for review and types final version for signature and distribution.
• Acts as first point of contact for both internal and external visitors wishing to contact the Project Director/Project Managers to ensure that only those having genuine and acceptable reasons may do so.
• Makes travel arrangements in a time-effective way.
• Observes and applies strict level of confidentiality and discretion in all matters.
• Arrange for meetings when requested and communicate effectively with those invited to attend. Record the meeting minutes.
• Process personal and business related payment request for the Project Team.
• Prepare slides and other relevant material for presentations as directed.
November 2007 – November2008 AL QUDRA – PROJACS INTERNATIONAL P.O. Box 108222 AbuDhabi -UAE
Projects:
Morina Residential Tower Project Al Reem Island, Abu Dhabi, UAE
Zayed Bay Project Maqta Bridge Area, Abu Dhabi, UAE
Al Qudra Headquarters Abu Dhabi, UAE
SENIOR DOCUMENT CONTROLLER Job Description:
• Responsible for all project documents, transmittals, submittals and correspondences and ensures proper distribution.
• Maintains an established data distribution system and schedule for the assigned project based upon Client, Consultant, and Contractor and Project requirement.
• Supports audits for quality assurance, internal technical reviews, client reviews and ISO Standard audit.
• Monitor proper classification & sorting of documents, archiving and retrieval in accordance with project document procedure.
• Ensure that the quality of Contractors deliverables (ie. numbering, revision status and formats of Design & Supplier documents) is consistent and meets the standards.
• Preparation of reports on status of issue of deliverables, status of approval etc.
• Performs other similar or related duties assigned such as preparing self – correspondences, progress reports, and status sheets.
Other Functions:
• Provides Administrative Assistance to the Vice President and full support to the Project Team.
• Makes all arrangements for meetings as instructed and communicate effectively with those invited to attend.
• Prepare slides and other relevant material for presentations as directed.
July 2005 to November 2007 Consolidated Contractors International Company (CCC)
P.O. BOX 224 Abu Dhabi, UAE
• Low Sulphur Diesel Production Project • Al Khafji Development Phase 1 Facilities
• Qatar Gas II Development Project • Qatar Gas 3 & 4 Onshore Project
• Al Khaleej Gas Project • Hawiyah NGL Project
• Ras Laffan Project
DOCUMENT CONTROLLER Job Description:
• Ensures that all documents are properly received, logged, routed and filed and also ensuring that current revision of controlled documents are available for the Project team.
• Maintain the document control system for the project ensuring all document control procedures are adhered to.
• Controlling of construction documents such as design specifications, design drawings, vendor documents, project procedures, construction calculations and construction drawings.
• Update project management on project progress status, control sheets, issue of transmittals and correspondence status.
• Assists with the development, implementation and interpretation of project document control procedures.
• Scrutinize and input document data in engineering document registers, ensuring that the information entered is accurate and up to date at all times.
• Upload/ log document in the data management system using Visual Byblos Cyberspace (VBC).
• Supports audits for quality assurance, internal technical reviews, client reviews and ISO 9001 auditors.
• Upload and download documents using web-based system like Projects On Line (POL) by Fluor, INDRA
by JGC, IPIX by Linde Engineering, etc.
June 2002 - June 2005 FASHION COLOURS EST.
Dubai, UAE
SECRETARY
Job Description:
• Routing/ controlling of documents, maintain efficient distribution, creating file lists etc.
• Maintain a variety of files and records in a systematic manner for review and retrieval.
• Makes arrangements for meetings, including booking venues, ensuring all participants are aware of timing and adequate supplies of stationery are available.
• Replenishes stationery and arranges servicing of office equipment to ensure the manager can function effectively and with minimum disruption.
• Follows-up outstanding responses to requests, ensuring deadlines are adhered to.
• Responsible for all incoming and outgoing correspondence.
• Managing and screening appointments, drafting minutes of meetings and memos.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• High volume filing
June 2000 – April 2002 SIEMENS, INC.
Sta. Rita, Batangas City Philippines
PROJECT SECRETARY
Job Description:
• Prepares computer-based draft correspondence to company standards from general guidelines provided by originator. Submits for review and types final version for signature and distribution.
• Acts as first point of contact for both internal and external visitors wishing to contact the project manager to ensure that only those having genuine and acceptable reasons may do so.
• Provides a time management/diary service for the project manager to ensure effective use of time and attendance at all meetings at the appointed times.
• Makes travel arrangements in a time-effective way.
• Observes and applies strict level of confidentiality and discretion in all matters related to work performance.
• Makes arrangements for meetings, including booking venues, ensuring all participants are aware of timing and adequate supplies of stationery are available.
• Replenishes stationery and arranges servicing of office equipment to ensure the project manager can function effectively and with minimum disruption.
• Follows-up outstanding responses to requests, ensuring deadlines are adhered to.
• Receives calls and personal approaches and determines the nature of the enquiry in order that it can be directed to the appropriate person.
• Follows-up outstanding responses to requests, ensuring deadlines are adhered to.
• Maintains staff records/files, data inputting, distributing internal and external documentation, arranging drivers and carrying out other tasks.
• Sorts and distributes mail ensuring correct destination is identified and promptness of delivery.
May 1998 – June 2000 EUROWAY INDUSTRIAL SERVICES INC.
Bolbok, Batangas City Philippines
ACCOUNTING STAFF
Job Description:
• Responsible for Payroll computation.
• Checks payroll data and time sheets and summarizes employees’ total hours and overtimes.
• Process supplier’s invoices, verify supporting documents.
• Prepares payment vouchers for cash & checks.
• Monitors all due payments and process the payments on agreed payment terms.
• Summarizes payments for review and reconcile with the current balances.
• Assist the Manager in manpower planning, recruitment & selection. Conduct basic orientation and training.
• Responsible for employees’ evaluation, compensation, benefits and others.
• Responsible for telephone calls, correspondences, faxes and emails, distribution and replies.
• Maintains and updates all records and documents.
|
| | |
| | |
| | |
Last Updated on 30-Oct-11
-- End of CV/Resume --
Full CV/Resume available to paid companies/recruiters as an attachment
|